Judge Information

  1. You will receive three poster numbers that you have been assigned to judge.  Programs will be posted on the ICRU website at that time.  You can find the name/title/abstract information for your assigned poster here. 
    1. There are two versions, a discipline specific and general audience program.
    2. ODD numbered posters will be presented during the first hour from 4:30-5:25PM.
      • During the first hour, ONLY the odd numbered posters will be visible.
    3. EVEN numbered posters will be presented during the second hour from 5:35-6:30PM.
      • At 5:30, each poster board will turned around.  It is essential that at this time, the first-hour presenters cut their conversations and allow the boards to be turned. 
  2. The goal for judging these presentations is to evaluate the students on their presentation skills, knowledge of the project, and ability to communicate to different audiences.
    1. For many, this is their first time presenting. We enjoy giving them this opportunity, as it helps to prepare them for what may be more intimidating conferences specific to their field.  
    2. Most are working on part of a mentor’s project and do not have control over things like area of focus, research set-up, methodology, etc. 
    3. We are looking for an appropriate visual presentation, narrative skills, and overall public speaking skills for a diverse audience.  We will ask you to rate students on these aspects based on a rubric that we will provide.
    4. Some of the students will not have traditional posters, but something more appropriate to their work.  Therefore, the rubric is set to evaluate their visual presentation overall. 
    5. There are no set questions you need to ask them, just have them discuss their work with you (and feel free to ask questions, provide feedback, etc.). 
    6. The judging sheets help us to determine the poster awards (distinguished, outstanding, and commendable).   The sheets will be sent to the students via campus mail to their faculty/staff mentor’s offices so that they are sure to see your feedback.
    7. In addition to the numeric scores, written comments are most helpful to the presenters.
  3. For your reference, the presenters were given the following information in regards to talking about their work:  
    1. The goal of these events is to provide you with a venue to tell your research, creative, or performance stories in a clear and succinct, yet dynamic manner, to a diverse audience.  
    2. At an event like this, the audience is not discipline specific. The point is to give visitors a short, relatable story about the work that you are involved with.
      1. Aim for a brief (1-3 minute) overview in language appropriate for a general audience. This way, your audience has time to ask questions, and you can start again at the beginning rather quickly if someone steps up to your poster in the middle of your talk.
      2. Keep it relatable: Why should I care about your work?  Does your work relate to or impact my life?  Why is it interesting and important to your field? 
    3. What are the three most important/interesting things are you want visitors to walk away remembering about your work?   
    4. Researchers’ and scholars’ ability to create a compelling narrative about their work is an invaluable skill.  By effectively translating complex/technical research into accessible language, researchers can better inform, educate, and inspire any audience they meet.
  4. Checking In – Reminder for Judges
    1. The event starts at 4:30PM and runs until 6:30PM, but you only need to be there for the hour you are assigned.  Please try to arrive 10 minutes before your assigned start time. 
    2. You can pick up your judging sheets at the check in table next to the elevator and escalators on the 2nd floor of the UCC (Old Cap Mall).  We will also have online sheets, if you prefer to submit them that way. 
    3. Please bring something to write with and if you would like, something to “lean on” like a clipboard or notebook.
    4. If you wish, you can leave your coat, bags, or other personal items with our ICRU Ambassadors behind the check-in desk.
    5. When you are finished judging, please return the sheets before you leave!  If you are having a great time and want to judge more posters than assigned, we will have some blank sheets, and you can choose which presenters to talk to.

If you are unable to attend the event, please let the ICRU office know as soon as possible, even if it is the day of.  It is easier to reassign posters before the event than during.