Here is what presenters can expect at FURF and SURF.

Overview. ICRU's FURF and SURF events run like any other poster event. Undergraduate Researchers create posters that tell a story about their work. These are hung on magnetic whiteboards. Presenters stand with their posters for a portion of the event (1 hour) and discuss their work with visitors and other presenters. This is a very low-stakes environment for presenters to gain experience.

Registration. Registration begins about two months before the event. We ask for basic information (name/major/grad date, mentor, poster title, abstract, etc). Presenters may still register even if they do not know all information upon registration. Changes to a presenter's name, mentor, title, and abstract can all be made up until noon the day before the event.

Program. FURF and SURF use only online programs. No printed versions are created. At the close of registration, presenters receive a program draft that details their presentation time, poster number, and all information they have submitted relevant to the presentation. They will then have a week to send in any changes to presentation time. Other corrections may be submitted until noon the day before the event.

Posters. Students create posters based on their research group's or their own personal preferences. ICRU hosts poster-making workshops each semester. FURF/SURF have no requirements for poster dimensions. Posters are generally 48 inches wide by 36 inches tall. Our poster boards are 42 inches tall by 70 inches wide. Posters can be printed through a mentor's department, University Printing, or the Design Center.

Pre-Event. Presenters may drop off posters at the ICRU office any time up until 2:00pm on the day of the event. After 2:00pm, posters can be dropped off at the event site. Presenters may also bring their posters with them at the time of their presentation; however, we recommend presenters hang up their posters prior to the event's 4:00 start time. Even numbers will be on the front of the board, odd numbers on the back side. Poster boards will be turned around at 5:00.

Event Arrival. Please show up 10 minutes prior to your presentation time if you have not yet dropped off or hung your poster; 5 minutes will be sufficient for those who have dropped of posters or hung them up. Any posters that have been dropped off will be hung at the correct poster number by ICRU. Name tags will also be hanging at the correct poster boards. There is no need to check in. NOTE: It is okay for presenters to show up late. It happens. Your presentation hour is your to use.

Presenting. At their assigned time, presenters stand with their posters. Visitors, other presenters, photographers, and judges (optional) will stop to speak with presenters about their work. Remember, this is a conversational interaction. ICRU recommends preparing a 30-second to 1-minute explanation of your work, including the importance of the project, why it was done, how it contributes to the field, and any take-home points you think are important. Then, allow visitors to ask questions. You can estimate their level of knowledge on the topic as well as their interest and let the conversation flow from there. 

When presenting, keep this in mind:

  1. ICRU's goal is to provide you with a venue to tell your research, creative, or performance story in a clear and succinct, yet dynamic manner, to a diverse audience.  
  2. A presenter's goal is to create a compelling narrative about their work.
    • Your visuals and story don't need to be fancy or complicated. They need to get your story across.
    • By effectively translating complex/technical research into accessible language, researchers can better inform, educate, and inspire any audience they meet.
  3. FURF and SURF audiences are not discipline specific. Give visitors a short, relatable story about your work and why it is important.
    • Aim for a brief (~1 minute) overview in language appropriate for a general audience. You can always get more specific later.
    • Emphasize the point(s) you want them to remember.  
    • You want to invite a conversation. Try to gauge interest and knowledge levels through their questions. 
    •  Be relatable: Why should I care about your work?  Does your work impact my life?  Why is it interesting and important to your field?

Shift Ends. At the end of the first shift (5:00pm), poster boards will be turned around to feature the even-numbered side of each board. The second-shift presenters are then able to present. First-shift presenters are welcome to take their posters home at this time. Second-shift presenters may also take their posters home at the end of their presentation time. Any posters that are not removed at the end of the event will be taken back to the ICRU office for later pick-up. NOTE: Presenters are able to leave their presentation time early if necessary.